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STAFF TIME SAVINGS CALCULATOR

How much staff time
does rep scheduling take?

Estimate staff time spent coordinating pharmaceutical and medical device rep visits. Compare your current process with a digital scheduling scenario.

Your practice

Illustrative example. Adjust to match your practice.

Drag or enter the number of clinics.

location

Monthly requests, per location

Visits without breakfast or lunch.

requests

Count requests, not unique reps.

requests

Count each new request once. Include follow-ups in handling time, not request totals.

Illustrative assumptions: non-meal 12 → 4 min · meals 18 → 7 min · 80% adoption.

Adjust assumptions

Total active staff effort, including relevant follow-ups.

min

Your assumption for a digital workflow, not a measured benchmark.

min

Scheduling only. Excludes attending, serving, and cleaning up meals.

min

Your assumption. Include any staff review that would remain.

min

The remaining share continues with the current process.

%
$/ hour

Leave blank to show time only.

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YOUR NEXT STEP

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TRANSPARENT ASSUMPTIONS

How much time does rep scheduling take?

There is no single figure for every clinic. Use your own request volumes and active handling time, including review work that would remain.

Worked example: 7.2 hours per month

One clinic, 40 non-meal requests and 20 meal requests monthly, with 80% digital adoption. Non-meal handling changes from 12 to 4 minutes; meal handling changes from 18 to 7 minutes.

0.8 × [40 × (12 − 4) + 20 × (18 − 7)] ÷ 60 = 7.2 hours per month, or 86.4 per year.

This is an illustrative scenario, not measured customer performance. Excludes one-time setup and time attending, serving, or cleaning up meals. Methodology version 1.0.

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